​Last Updated: 8th May 2025

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1. Quotes

Prices provided are subject to VAT as applicable:​ 

 

• UK Clients: Prices are subject to VAT at 20%. 

• EU Clients: Prices are subject to VAT at the rate applicable in your country. Please provide your VAT number when booking to ensure you are not charged VAT twice. 

• Non-European Clients: VAT is not applicable.

Prices are valid for bookings made within 30 days. Any dates discussed are subject to availability. E&OE

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2. Booking Requests

By specifying a product we offer and your preferred date for delivery, we both agree that you are making a booking request.

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3. Booking Confirmation

By accepting your booking request and raising an invoice, we both agree that your booking has been confirmed.

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4. Invoices

Invoices are payable within 30 days. Where you require different payment terms, we will consider this based on your payment history with us. 

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5. Overdue Invoices

If payment has not been received by the end of the 30 day period, without our prior agreement, you will be liable for interest at a flat rate of 1% per day for the duration that the amount remains outstanding. 

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6. Pricing

Pricing is determined by audience size, event format (whether online, in-person, hybrid) and whether travel outside of the UK is required. You can view our speaker fees, recording licence fees and travel policies here. 

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7. Cancellation Policy

To effectively plan our trips, we often need to book travel and accommodation in advance. If you cancel a booking, you agree to cover any travel and accommodation costs we have incurred as a result of planning to work with you. If you choose to cancel a booking within 30 days of delivery, you agree to also pay a cancellation fee equal to 50% of the product fee, before any discounts were applied. 

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8. Use of Logos

We may display your logo in accordance with our Privacy Policy. This is to raise awareness of the breadth of organisations who are supportive of male mental health. Please let us know if you prefer not to have your logo used. 

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9. Right to Record

The recording of our sessions is not included in our standard fees. If you wish to record, please inform us, and we will include this as a line on your invoice stating ‘Right to Record’. This creates a licence permitting you to host the recording for a set period. If you choose to record the session without seeking permission, you agree to pay retrospectively for this licence. Pricing for this is shown here. 

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10. Recording Availability

You agree that any recordings are for the exclusive use of your colleagues, and you agree to ensure that they are only hosted internally (ie: on your own intranet). Where you use YouTube to host the recording, you agree to set the recordings to ‘unlisted’ to prevent them showing up in the public domain, and to take them down before the end of the licence period. 

 

11. Recording Expiration

If you continue to host the videos internally after the expiry of your licence, you agree to pay retrospectively for the licence you would have needed to do so with our permission. 

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12. Presentation slides

You agree that the slides which accompany our products are part of our intellectual property and, in instances where they are shared with you in any format, agree to delete them without sharing once the event has been delivered. 

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If you have any questions or need further clarification, please don’t hesitate to reach out to Info@TheMensCoach.co.uk. We look forward to working with you!